Recruiting volunteers is crucial to running a strong and healthy rugby club, The majority of clubs wouldn't survive without volunteers and wouldn't thrive without quality volunteers.
The key to recruiting, retaining, recognising and rewarding volunteers is to have the best possible Club Volunteer Coordinator.
We consider this role so important that we would recommend that the Club Volunteer Coordinator should sit alongside the Chairman, Treasurer and Secretary on the main Committee.
What is a Club Volunteer Coordinator?, A CVC is someone who should be first point of contact for potential and current volunteers in a club, It’s a very sociable role, always around the club, pro-actively supporting, asking questions and being the eyes and ears for all volunteer matters for the club Committee.
Ideally you want to ensure the CVC holds only that role as it is time-consuming to support, manage and recruit volunteers.
Club Volunteer Coordinator
This role description is for guidance – change to suit the needs of your club
What you can do for your club
Encourage other people to get involved in helping out through an enthusiastic and friendly
approach
Be the first point of contact for new volunteers, introducing them around the club and making
sure they understand what they are required to do.
Make sure everyone feels welcome and valued.
The role
Working with the other volunteers in your club, you will:
Plan how many volunteers you need every year – remember to include special events as well as
the week in week out running of the club
Consider the best places to find new volunteers – remember to make sure your advertising and
appointment is as open as possible
Understand the reasons people get involved and use this knowledge to attract more of them
Remember that giving people roles they enjoy will mean they are more likely to continue
Support, encourage and thank volunteers regularly
Ensure volunteers know how to get the training they need to do a better job
Recognise and reward success, nominating volunteers for club, Constituent Body, RFU or
external awards
Create a succession plan so that you always have volunteers ready and willing to step up or
provide cover for key roles
Ideally, you’ll need to be:
Welcoming and easy to approach
A good listener and communicator
Confident, well-organised and happy to delegate
Enthusiastic and motivating
What you’ll get out of it:
This is a very social role. You’ll provide an important service to the club and community, and for a small investment of time you’ll get to meet all kinds of people. Doing something distinctive and worthwhile like this is attractive to potential employers, and the organisational and communication skills are transferable to any walk of life.