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Eastern Counties Rugby Union
Eastern Counties Rugby Union

Privacy Policy

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1. Introduction

AxiomThemes (website url address: http://axiomthemes.com/) appreciates your business and trust. We are Cyprus based company, creating products to enhance your website building experience. Please read this Privacy Policy, providing consent to both documents in order to have permission to use our services.

2. Data Collected
Data Storage Location
We are a Cyprus based company and operate web servers hosted in Germany. Our hosting provider Hetzner Online GmbH adheres to the EU/US “Privacy Shield”, ensuring that your data is securely stored and GDPR compliant. For more information on Hetzner Online GmbH privacy policy, please see here: Hetzner Data Privacy Policy
Registration Data
If you register on our website, we store your chosen username and your email address and any additional personal information added to your user profile. You can see, edit, or delete your personal information at any time (except changing your username). Website administrators can also see and edit this information.
Purchase Data
To receive product support, you have to have one or more Envato/AxiomThemes purchase codes on our website. These purchase codes will be stored together with support expiration dates and your user data. This is required for us to provide you with downloads, product support, and other customer services.
Support Data
If you have registered on our website and have a valid support account, you can submit support tickets for assistance. Support form submissions are sent to our third party Ticksy ticketing system. Only the data you explicitly provided is sent, and you are asked for consent, each time you want to create a new support ticket. Ticksy adheres to the EU/US “Privacy Shield” and you can see their privacy policy here: Ticksy Privacy Policy.
Comments
When you leave comments on the website we collect the data shown in the comments form, and also the IP address and browser user agent string to help spam detection.
Contact Form
Information submitted through the contact form on our site is sent to our company email, hosted by Zoho. Zoho adheres to the EU/US “Privacy Shield” policy and you can find more information about this here: Zoho Privacy Policy. These submissions are only kept for customer service purposes they are never used for marketing purposes or shared with third parties.
Google Analytics
We use Google Analytics on our site for anonymous reporting of site usage. So, no personalized data is stored. If you would like to opt-out of Google Analytics monitoring your behavior on our website please use this link: Google Analytics Opt-out.
Cases for Using the Personal Data
We use your personal information in the following cases:
  • Verification/identification of the user during website usage;
  • Providing Technical Assistance;
  • Sending updates to our users with important information to inform about news/changes;
  • Checking the accounts’ activity in order to prevent fraudulent transactions and ensure the security
  • over our customers’ personal information;
  • Customize the website to make your experience more personal and engaging;
  • Guarantee overall performance and administrative functions run smoothly.
3. Embedded Content
Pages on this site may include embedded content, like YouTube videos, for example. Embedded content from other websites behaves in the exact same way as if you visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website. Below you can find a list of the services we use:
Facebook
The Facebook page plugin is used to display our Facebook timeline on our site. Facebook has its own cookie and privacy policies over which we have no control. There is no installation of cookies from Facebook and your IP is not sent to a Facebook server until you consent to it. See their privacy policy here: Facebook Privacy Policy .
Twitter
We use the Twitter API to display our tweets timeline on our site. Twitter has its own cookie and privacy policies over which we have no control. Your IP is not sent to a Twitter server until you consent to it. See their privacy policy here: Twitter Privacy Policy .
Youtube
We use YouTube videos embedded on our site. YouTube has its own cookie and privacy policies over which we have no control. There is no installation of cookies from YouTube and your IP is not sent to a YouTube server until you consent to it. See their privacy policy here: YouTube Privacy Policy.
4. Cookies
This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymised tracking data to third party applications like Google Analytics. Cookies generally exist to make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the help section of your browser.
Necessary Cookies (all site visitors)
  • cfduid: Is used for our CDN CloudFlare to identify individual clients behind a shared IP address and apply security settings on a per-client basis. See more information on privacy here: CloudFlare Privacy Policy.
  • PHPSESSID: To identify your unique session on the website.
Necessary Cookies (Additional for Logged in Customers)
  • wp-auth: Used by WordPress to authenticate logged-in visitors, password authentication and user verification.
  • wordpress_logged_in_{hash}: Used by WordPress to authenticate logged-in visitors, password authentication and user verification.
  • wordpress_test_cookie Used by WordPress to ensure cookies are working correctly.
  • wp-settings-[UID]: WordPress sets a few wp-settings-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface.
  • wp-settings-[UID]:WordPress also sets a few wp-settings-{time}-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface.
5. Who Has Access To Your Data
If you are not a registered client for our site, there is no personal information we can retain or view regarding yourself. If you are a client with a registered account, your personal information can be accessed by:
  • Our system administrators.
  • Our supporters when they (in order to provide support) need to get the information about the client accounts and access.
6. Third Party Access to Your Data
We don’t share your data with third-parties in a way as to reveal any of your personal information like email, name, etc. The only exceptions to that rule are for partners we have to share limited data with in order to provide the services you expect from us. Please see below:
Envato Pty Ltd
For the purpose of validating and getting your purchase information regarding licenses for this theme, we send your provided tokens and purchase keys to Envato Pty Ltd and use the response from their API to register your validated support data. See the Envato privacy policy here: Envato Privacy Policy.
Ticksy
Ticksy provides the support ticketing platform we use to handle support requests. The data they receive is limited to the data you explicitly provide and consent to being set when you create a support ticket. Ticksy adheres to the EU/US “Privacy Shield” and you can see their privacy policy here: Ticksy Privacy Policy.
7. How Long We Retain Your Data For

When you submit a support ticket or a comment, its metadata is retained until (if) you tell us to remove it. We use this data so that we can recognize you and approve your comments automatically instead of holding them for moderation.

If you register on our website, we also store the personal information you provide in your user profile. You can see, edit, or delete your personal information at any time (except changing your username). Website administrators can also see and edit that information.

8. Security Measures

We use the SSL/HTTPS protocol throughout our site. This encrypts our user communications with the servers so that personally identifiable information is not captured/hijacked by third parties without authorization.

In case of a data breach, system administrators will immediately take all needed steps to ensure system integrity, will contact affected users and will attempt to reset passwords if needed.

9. Your Data Rights
General Rights
If you have a registered account on this website or have left comments, you can request an exported file of the personal data we retain, including any additional data you have provided to us. You can also request that we erase any of the personal data we have stored. This does not include any data we are obliged to keep for administrative, legal, or security purposes. In short, we cannot erase data that is vital to you being an active customer (i.e. basic account information like an email address). If you wish that all of your data is erased, we will no longer be able to offer any support or other product-related services to you.
GDPR Rights
Your privacy is critically important to us. Going forward with the GDPR we aim to support the GDPR standard. AxiomThemes permits residents of the European Union to use its Service. Therefore, it is the intent of AxiomThemes to comply with the European General Data Protection Regulation. For more details please see here: EU GDPR Information Portal.
10. Third Party Websites

AxiomThemes may post links to third party websites on this website. These third party websites are not screened for privacy or security compliance by AxiomThemes, and you release us from any liability for the conduct of these third party websites.
All social media sharing links, either displayed as text links or social media icons do not connect you to any of the associated third parties unless you explicitly click on them.

Please be aware that this Privacy Policy, and any other policies in place, in addition to any amendments, does not create rights enforceable by third parties or require disclosure of any personal information relating to members of the Service or Site. AxiomThemes bears no responsibility for the information collected or used by any advertiser or third party website. Please review the privacy policy and terms of service for each site you visit through third party links.

11. Release of Your Data for Legal Purposes

At times it may become necessary or desirable to AxiomThemes, for legal purposes, to release your information in response to a request from a government agency or a private litigant. You agree that we may disclose your information to a third party where we believe, in good faith, that it is desirable to do so for the purposes of a civil action, criminal investigation, or other legal matter. In the event that we receive a subpoena affecting your privacy, we may elect to notify you to give you an opportunity to file a motion to quash the subpoena, or we may attempt to quash it ourselves, but we are not obligated to do either. We may also proactively report you, and release your information to, third parties where we believe that it is prudent to do so for legal reasons, such as our belief that you have engaged in fraudulent activities. You release us from any damages that may arise from or relate to the release of your information to a request from law enforcement agencies or private litigants.

Any passing on of personal data for legal purposes will only be done in compliance with laws of the country you reside in.

Role Description Template

Club Fixture Secretary

This role description is for guidance – change to suit the needs of your club

What you can do for your club

Organise matches and fixtures so players have regular games to enjoy.

Be the link between your club and others in the region.

The role

Working with coaches, team managers, and opposition clubs, you will:

Arrange fixtures for the season for all relevant teams.

Keep track of cancellations, rearrangements, and changes.

Coordinate pitch availability and referees as needed.

Communicate clearly with players, parents, and opposition teams.

Ideally, you’ll need to be:

Organised and good at scheduling.

A clear and friendly communicator.

Able to stay calm when plans change (as they often do!).

What you’ll get out of it:

Gain event and logistics management experience.

Build relationships with other clubs and coordinators.

Help keep rugby accessible and fun for all players.

Role Description Template

Club Safeguarding Officer

This role description is for guidance – change to suit the needs of your club

What you can do for your club

Help create a safe and inclusive environment for all players, especially children and vulnerable adults.

Act as the club’s lead on safeguarding and welfare matters.

The role

Working with coaches, parents, and the committee, you will:

Ensure safeguarding policies are in place and followed.

Be the point of contact for welfare concerns or reports.

Support DBS checks and safeguarding training for volunteers.

Promote awareness of safeguarding through visible presence and communication.

Liaise with the Constituent Body Safeguarding Manager and the RFU Safeguarding team when necessary.

Ideally, you’ll need to be:

Approachable, trustworthy, and a good listener.

Knowledgeable (or willing to learn) about safeguarding procedures.

Calm and able to deal with sensitive issues appropriately.

What you’ll get out of it:

Play a vital role in keeping rugby safe and inclusive.

Learn safeguarding practices valued in many sectors.

Make a meaningful difference to young people’s experience of rugby.

Role Description Template

Club Secretary

This role description is for guidance – change to suit the needs of your club

What you can do for your club

Be the key point of contact for club correspondence and administration.

Keep the club running behind the scenes.

Ensure important communications are managed efficiently.

The role

Working with the committee and club volunteers, you will:

Organise and minute committee meetings and the AGM.

Manage club correspondence and liaise with the Constituent Body and RFU.

Maintain up-to-date records of club membership.

Ensure key deadlines (affiliations, registrations, safeguarding, etc.) are met.

Support the Chairperson and Treasurer with administrative tasks.

Ideally, you’ll need to be:

Organised and detail-oriented.

Good at writing and managing communications.

Friendly, approachable, and discreet when needed.

What you’ll get out of it:

Gain valuable administrative and communication experience.

Play an essential role in your club’s operations.

Develop skills useful in the workplace or other voluntary positions.

Role Description Template

Club Treasurer

This role description is for guidance – change to suit the needs of your club

What you can do for your club

Manage the club’s finances

Keeping everything running smoothly.

Help the club plan & budget

For current and future development.

Ensure transparency in all financial matters.

The role

Working with the committee and club volunteers, you will:

Keep accurate financial records of the club’s income and expenditure.

Prepare reports for the committee and members.

Manage the club bank account and payments.

Oversee fundraising, sponsorship, and grant applications where needed.

Ensure affiliation and insurance fees are paid.

Help set annual budgets for teams, events, and maintenance.

Ideally, you’ll need to be:

Comfortable with numbers and basic accounting.

Trustworthy and methodical.

Able to communicate financial information clearly to others.

What you’ll get out of it:

Develop budgeting and financial management skills.

Play a crucial role in sustaining your club’s future.

Gain experience valued by employers and voluntary organisations.

Role Description Template

Club Chairperson

This role description is for guidance – change to suit the needs of your club

What you can do for your club

Provide leadership & direction

For the club as a whole.

Be the public face of the club

At events, meetings, and functions.

Foster a positive, inclusive, and respectful club culture

The role

Working with the committee and club volunteers, you will:

Chair committee meetings and the AGM, ensuring everyone has a voice

Help set the club’s goals and ensure plans are in place to meet them.

Support other committee members in their roles.

Act as a decision-maker in the club’s best interests, particularly on key issues.

Represent the club at Constituent Body or RFU meetings where required.

Lead on resolving conflicts and ensure the club operates fairly and transparently.

Ideally, you’ll need to be:

A good communicator & confident in leading discussions.

Organised, approachable, and impartial.

Passionate about rugby and the community.

What you’ll get out of it:

Be a central part of the club’s future success.

Develop leadership and management skills.

Build valuable experience for work or other voluntary positions.

Make a real difference to rugby in your community.

Role Description Template

Club Volunteer Coordinator (CVC)

This role description is for guidance – change to suit the needs of your club

What you can do for your club

Encourage other people to get involved in helping out

With an enthusiastic and friendly perpective

Be the first point of contact for new volunteers

Introducing them around the club & ensuring they understand what they are required to do.

Make sure everyone feels welcome and valued.

The role

Working with the other volunteers in your club, you will:

Plan how many volunteers you need every year

– remember to include special events, as well as the week-in-week-out running of the club

Consider the best places to find new volunteers

– remember to make sure your advertising and appointment's are as open as possible

Understand the reasons people get involved

- use this knowledge to attract more like-minded people.

Ensure well-fitting roles for volunteers

- giving people roles they enjoy will mean they are more likely to continue

Support, encourage & thank volunteers regularly

- recognise & reward success: nominating volunteers for club, Constituent Body, RFU or external awards & ensure volunteers get the training they need to do a great job

Create a succession plan

- so you always have volunteers ready and willing to step up or provide cover for key roles
Ideally, you’ll need to be:

Welcoming & easy to approach

A good listener & communicator

Confident, well-organised & happy to delegate

Enthusiastic & motivating

What you’ll get out of it:

This is a very social role. You’ll provide an important service to the club and community, and for a small investment of time you’ll :

Meet all kinds of people

Do something distinctive & worthwhile

Become more attractive to potential employers

Build transferable organisational & communication skills

Get Started

How To Book?

Go to Course finder (RFU)
  1. Go to the RFU Course Finder: Click the button above to visit gms.rfu.com/GMS/coursefinder.

  2. Search for a Course:

    • By Course Type: Select the ‘Coaching’ type of course.

    • By Location: Enter your town or postcode to find nearby courses.

    • By Date: Choose a date range to see courses available during that period.

  3. Select a Course: Click on a course title to view details, including description, dates, times, location, and prerequisites.​

Next Step...

Depending on your situation...

  1. Click “Book”: On the course page, click the “Book” button.

  2. Log In:

    • Username: Enter your email address or username.

    • Password: Enter your password.

    • Click “Log In”.

  3. Add to Basket: Click the basket icon to add the course.

  4. Checkout:

    • Review Your Basket: Ensure the correct course is listed.

    • Click “Checkout”.

  5. Payment:

    • Enter Payment Details: Provide your card information.

    • Confirm Billing Address: Ensure your address is correct.

    • Click “Pay Now”.

  6. Confirmation: You’ll receive a confirmation email with course details.

  1. Click “Book”: On the course page, click the “Book” button.

  2. Create an Account:

    • Click “Create Account”.

    • Fill in Personal Details: Name, email, date of birth, etc.

    • Set a Password: Choose a memorable password.

    • Click “Submit”.

  3. Verify Email: Check your inbox for a verification email and follow the instructions.

  4. Log In: Use your new credentials to log in.

  5. Proceed to Booking: Follow steps 3 to 6 from Scenario 1.

  1. Click “Book”: On the course page, click the “Book” button.

  2. Click “Forgot Password?”: Located below the login fields.

  3. Enter Email: Provide the email associated with your account.

  4. Check Email: You’ll receive a link to reset your password.

  5. Reset Password:

    • Click the Link: In the email.

    • Enter New Password: Choose a new password.

    • Confirm Password: Re-enter the new password.

    • Click “Submit”.

  6. Log In: Use your new password to log in.

  7. Proceed to Booking: Follow steps 3 to 6 from Scenario 1.​